Legal Support Services Project Flow

The US law firms and SKJ Juris adopt either of the following options for executing the project:
Option 1:
  1. SKJ Juris’ Project Management team creates an account in leXorbit project management solution/ sets-up a FTP server for the US law firm and sends the login details to the US law firm’s Project Management team. (Note: For resolving IT and project administration related issues, SKJ Juris’ project management team coordinates with the US law firm’s project management team.)
  • The project data is uploaded by the US law firm’s project management team  on leXorbit solution/ SKJ Juris’ secured FTP server and instructions are sent either through leXorbit or by way of email to SKJ Juris’ project manager, as the case may be.
  • SKJ Juris’ project manager downloads project data and instructions and communicates to SKJ Juris’ Team Leader (TL).
  • After perusal of the project data and instruction, TL seek further clarification, if required from the US law firm’s subject matter expert (SME). (Note: For the project related issues, SKJ Juris’ TL coordinates with the US law firm’s SME.)
  • Project management team sets-up a con-call between the US law firm’s SME and SKJ Juris’ TL.
  • Once clarity is obtained, TL guides the associates on the project and starts the project.
  • The finished project data is sent to quality checkers (1 and 2) and then passed on to TL for his/her final approval.
  • The finally approved finished project data is delivered to project management team, which uploads the same onto SKJ Juris’ FTP server and sends an e-mail to the US law firm’s project management team.
  • The US law firm’s project management team downloads the finished project data for further action.
The project flow (Option 1) is diagrammatically depicted below:
Option 2:
  1. The US law firm’s Project Management team sets-up a FTP server for SKJ Juris/creates an account in the tools and sends the login details to SKJ Juris’ Project Management team. (Note: For IT and project administration related issues, SKJ Juris’ project management coordinates with the US law firm’s project management team.)
  • The project data is uploaded by the US law firm’s project management team on the US law firm’s secured FTP server or in the tool, as the case may be and sends instructions by way of an email to SKJ Juris’ project manager.
  • SKJ Juris’ project manager downloads such project data and instructions from the US law firm’s server or directly passes-on the login credentials of the tool to the SKJ Juris’ Team Leader (TL).
  • TL peruses the project data and instruction and seeks further clarification, if required from the US law firm’s subject matter expert (SME). (Note: For the project related issues, SKJ Juris’ TL coordinates with the US law firm’s SME.)
  1. Project management team sets-up a con-call between the US law firm’s SME and SKJ Juris’ TL.
  • Once clarity is obtained, TL guides the associates on the project and starts the project.
  • The finished project data is sent to quality checkers (1 and 2) and then passed on to TL for his/her final approval.
  • The finally approved finished project data is delivered to project management team, which uploads the same onto the US law firm’s FTP server/saves it in the tool and sends an e- mail to the US law firm’s project management team.
  • The US law firm’s project management team downloads the finished project data for further action.
The project flow (Option 2) is diagrammatically depicted below:
ROLES AND RESPONSIBILITIES
SKJ JURIS:
SKJ Juris completes the work and carries out the first / second level quality check at its end before sending the finished work product to the US law firm.
Every assignment/ job work is handled by a team leader and a project manager who discharges their respective functions in the interest of the US law firm. The team leader is a subject matter expert whereas the project leader is a technical and coordinating expert.
US LAW FIRM:
The US law firm off-loads assignments / work to SKJ Juris and SKJ Juris completes the assignment/work within the turnaround time and without compromising with the quality.
SKJ Juris execution team is trained and handheld by the US law firm depending upon its process driven practices for an initial period.
The US law firm carries out final level review at its end before taking further action on the finished assignment/ work that SKJ Juris delivers.

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